Privacy Policy

Effective: September 30, 2020


Y Meadows is committed to protecting your privacy. In order to provide our services and to provide a personalized experience, we need to collect certain information from you. This Privacy Notice explains when and why we collect Personal Information about you as well as the types of Personal Information we may collect when you interact with us. It also explains how we’ll look after your data and keep it safe. If you have any questions, please contact us at

About Y Meadows

This Privacy Policy applies to all the products, services, websites, and apps offered by Y Meadows, Inc. We refer to those products, services, websites, and apps collectively as the “services” in this policy.

References to “data” in this Privacy Policy refer to whatever data you use our services to collect, whether it be app interaction or signing up for an event. Reference to Personal Information or just “information” means information about you personally that we collect.

Depending on our relationship with you, we require different types of Personal Information in order to deliver our services to you. Here are some definitions of the type of relationships we may have with you:

Owners: You create or administer Y Meadows solutions.

Users: You use a solution powered by Y Meadows.

Community Member: You expressed interest in our events, attended one or more of our events, or asked to stay in touch with Y Meadows.

Visitor: You visited our website.

‍The types of Personal Information we collect

Contact Information (For Example, an Email Address)

You might provide us with your contact information, whether through use of our services, a form on our website, an interaction with our sales or support team, or as a user of one of our apps. We always keep our requests for contact information to a minimum.

Profile Data

When you sign into our apps, attend our events, or create an application with us, you may be asked to provide us with information about yourself and to give us more detailed insights into who you are.

Usage Information

We collect usage information whenever you interact with our websites or solutions. This includes which webpages you visit, what you click on, when you perform those actions, what language preference you have, and so on.

Device and Browser Data

We collect information from the device and application you use to access our services. This data mainly refers to your IP address, operating system version, device type, system and performance information, and browser type.

Information From Cookies

We use third party tracking services that employ cookies to collect data about visitors to our websites. This data includes usage and user statistics. Emails sent by Y Meadows or by users through our services include page tags that allow the sender to collect information about who opened those emails and clicked on links within them. We provide more information on cookies in our Cookies Policy.

Log Data

Like most websites today, our web servers keep log files that record data each time a device accesses those servers. The log files contain data about the nature of each access, including originating IP addresses, internet service providers, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system versions, device type, and timestamps.

Referral Information

If you arrive at an Y Meadows website from an external source (such as a link on another website or in an email), we record information about the source that referred you.

Information From Third-parties and Integration Partners

We collect your Personal Information or data from third parties if you give permission to those third parties to share your information with us (e.g. LinkedIn for authentication).

If you are an Owner, we will also collect:

Account Information

We require information about your company and role as part of the account information.

Billing Information

If you make a payment to Y Meadows, we require you to provide your billing details, a name, address, email address, and financial information corresponding to your selected method of payment.

If you are a User of our own applications, we will collect:

Application Data

We store your application data (responses) for you and provide ways to analyze and understand this information.

Here are some ways we secure your data:

We have in place an information security management system, including security processes and policies to prevent loss of personal information.

We encrypt Personal Information data at rest where possible.

We use encrypted https links between our web server and your browser.

We monitor and check our data security systems for possible vulnerabilities and attacks, and we carry out penetration testing to identify ways to further strengthen security.

Who we need to share your Personal Information with and why:

At times, we need to share your Personal Information with trusted third parties. We only provide what they need and they cannot use your data for anything other than their stated purposes. Your data is deleted or rendered anonymous if we stop working with them.

We use companies who will process and store your Personal Information as part of their contract or terms and conditions with us, including Google Analytics, Google Suite, and Amazon Web Services.

We will never sell or trade your contact details with any third parties. There are some instances when we may have to share your information based on our legal obligations.

Your rights over your Personal Information

You retain the right to request us to refrain from processing your Personal Information for the purposes of marketing. To exercise such right, you may unsubscribe using the link in an email we send to you or you can exercise this same right by contacting us electronically via email at

We are required to maintain your Personal Information accurately. If you believe any of the Personal Information that we process is inaccurate, you are entitled to contact us to correct any inaccuracies at When we agree that the Personal Information held by us is inaccurate, we will correct such inaccuracies without undue delay.

We will not be responsible for correcting inaccuracies in third party Personal Information unless you have informed us of such inaccuracies, in which case we will provide you with reasonable assistance in complying with your obligations as data controller under the applicable Data Protection Laws in relation to any inaccurate third party data.

Right to be forgotten – if we no longer have a legal basis to process your Personal Information or if the legal basis that we are relying on is consent and you subsequently withdraw your consent, then we will stop processing your Personal Information.

You are responsible for ensuring that any third party request to be forgotten is applied to any third party Personal Information that you send to us. We will provide you with reasonable assistance in complying with your obligations as data controller under the applicable Data Protection Laws in relation to any third party requests to be forgotten.

You may at any time contact us to review the Personal Information we hold about you. You may exercise this right by contacting us at

Internet Security Policy

For site security purposes and to ensure that this service remains available to all users, this computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.

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